Contract Administration / On-site Works
Whether your project is residential or commercial, we offer you peace of mind with our expertise in construction contract administration. We skilfully balance function with aesthetic, and time with resource, bringing architecture to life.
Contract administration is more than just a process to us—it’s a testament to our dedication to high-calibre construction and design, safeguarding your interests and ensuring absolute compliance with every regulatory statute, while maintaining clear and open lines of communication between all relevant stakeholders.
Contract Administration Process
Our objective, as your chosen contract administrator, is making this stage of the project as simple, orderly, and efficient as possible. With our well-structured contract administration process, we deliver on our promise of extraordinary architecture while ensuring meticulous contractual compliance. It’s not just about meeting expectations, but creating exceptional spaces that exceed them.
We dive deep into understanding every detail of your contract. It’s crucial to ensure that there’s absolute clarity about the tasks involved, the intended outcomes, specifications, legalities, and of course, the budget. This comprehensive understanding establishes the solid groundwork upon which the entire architectural project will stand.
We facilitate mobilisation of the project, ensuring that all parties involved have a clear understanding of their responsibilities, timelines, and targets. This initiation also involves setting a communication plan that establishes transparent and regular information flow amongst all stakeholders.
Throughout the project, our constant oversight ensures that each term and condition outlined in the contract is adhered to. This extends from procurement of materials, managing contractors, ensuring quality control, to monitoring timelines and budgets. No stone is left unturned.
As we progress through the build, we continuously monitor and audit current processes for any issues that could cause setbacks or escalations and proactively put mitigation strategies in place. Whether it’s managing changes, mediating conflicts or ensuring compliance, our vigilant approach ensures smooth transition from one phase to the next.
Aligning with the contract’s terms, we manage the payment process for works completed at every step. We validate the works, certify the interim payments to the contractors, and manage any adjustments to costs due to variations in the project.
The final, and often most exciting step, is seeing your architectural project in its completed form. We carry out a thorough final inspection, ensuring every aspect aligns with the contract’s terms. Once both we and you are absolutely satisfied, we confirm the completion of the project, handover the responsibility from the contractors to you, and sign the project off.
Why Choose Base
as Your Contract Administrator?
Choosing the right contract administrator for your architectural project can make the difference between an ordinary outcome and an extraordinary one. At Base, we firmly believe we form that distinction.
Here’s what makes Base stand out.
Balancing Quality and Costs: Trust us to skilfully manage your budgets without letting it compromise the quality of the design or construction. We keenly monitor expenses, ensuring that you get the maximum value for every pound spent.
Transparent Communication: With Base, you never have to run around for information about your project. Transparency, we believe, is one of our biggest strengths. We keep you informed about the project progress, potential issues, and contingency plans, every step of the way.
Unwavering Commitment: At Base, every project we undertake, and every contract we administer, is a testament to our unwavering commitment to exceptional architecture. From site mobilisation to project completion, we stand by you, fulfilling our duties diligently.
Need a reliable ally to navigate the intricacies of contract administration for your project? Let Base lead the way. Tap into our expertise to ensure your contract process is seamless, stress-free and successful.
CONTRACT ADMINISTRATOR DUTIES
In our capacity as a contract administrator, we have many duties, including the following:
Oversight: One of our prime responsibilities is maintaining a bird’s-eye view over the entire project’s construction journey. We ensure that everything adheres to the terms of the agreed contract, ensuring your project advances flawlessly.
Transparency: We ensure constant communication among all parties, fostering an environment of trust and understanding. Our contract administration duties also encompass frequent reporting on the project’s status, anticipated challenges, and solutions to keep you informed and involved.
Compliance: We make sure that all works carried out align with the regulatory and legal requirements. This involves not just adherence to building regulations but also guidelines related to health, safety, and sustainability.
Conflict Resolution: Disputes and disagreements, though undesirable, can be a part of any large scale-project. As your contract administrator, we will step in to mediate conflicts if it becomes necessary to find feasible solutions, and ensure that things stay on track without compromising the quality or escalating costs.
Cost Control: Aligning with your budget expectations, while maintaining high levels of quality wherever possible is another vital role we play. We manage payments, validate completed works, and certify interim payments, maintaining an effective control on the project costs.
Timelines: We ensure that every phase of the project runs on time, mitigating any potential delays or time-related disputes.